To manage budgets in Volopay, there are two main questions to focus on:

  • How much has already been spent?

  • How much is assigned (available to spend)?

This can be easily tracked by viewing the tri-colored bar associated with every budget, as shown below:

Let’s keep this as simple as possible.

Spent: The total that has been spent by people in the budget. (Red bar)

Assigned: Funds that have been assigned to people in a budget. This represents money available to be spent from the budget at that very moment. ( Grey bar)

Unassigned: The remaining funds in a budget that have not been assigned to a person or physical/virtual card. This is money that can't be spent without first being assigned by an admin. (Green bar)

In conjunction with simplifying terms, we're doing the same with how you manage funds for people by focusing on what a user has spent, and what is assigned (available) for them to spend.

Everything under the hood remains the same. We're excited about these new terms that should make it easier for you and your teams to identify what is happening in your budgets.

If you have any additional questions, please feel free to chat in with us so we can assist you!

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