Adding a new department to your company's structure is a critical step that involves strategic planning and organization. It allows you to better manage resources, streamline operations, and keep track of expenditures related to personnel. The following guide will walk you through the process of adding a new department in Volopay, to manage your company spends seamlessly.
Step 1: Navigate to the Manage tab. Under the Company section, open the Department's page.
Here is a list of all the departments, along with the budgets assigned to each and the expenses incurred by each department this month.
Step 2: Click on the New Department option on the right side of the page. This action opens a new department form.
Step 3: Enter the name of the department and add the users who'll serve as department managers.
Step 4: Define a budget for the department. This step is optional and can be done after the department's creation.
To define a budget > open the budget drop down > click on Define Budget
Enter the amount to allocate to the budget and choose the frequency of its update or refresh.
Decide whether to make the budget flexible or non-flexible. With a flexible budget, new expenses won't get declined even if the budget amount is exhausted. In a non-flexible budget, they'll get declined.
Choose the modules for which the budget applies and submit by defining the budget.
Click on "Define budget" to save the changes.
Step 5: After creating the budget, attach different policies for the department, such as approval policy, submission policy, and claim policy. Enable custom policies from the global settings and attach a specific policy.
Step 6: Complete the creation of the department by clicking on the Add Department option.