Permission Required: Users with the Admin Profile and Custom Profile can access this feature
Regional Availability: Australia, India, Indonesia, Singapore, United States
Overview
Before creating a Purchase Order (PO), it's essential to set up your Product Catalog. A well-organized catalog ensures consistency in item descriptions, pricing, and vendor management. The Product Catalog acts as a centralized repository for all the goods or services your organization regularly purchases. By linking products with specific vendors and their quoted prices, you streamline procurement workflows and enable accurate cost tracking.
Step-by-Step
1. Navigate to the Product Catalog
From the main navigation menu, go to the Procurement module.
Click on Product Catalog to access your catalog.
2. Click “+ Add Products”
In the Product Catalog view, click the + Add Products button to begin adding new items.
3. Enter Product Details
Fill in the required fields for the product:
Product Name: Enter the name of the product.
Description: Provide a brief description of the product (optional but recommended).
Category and Subcategory: Categorize the product to improve organization (optional, but recommended for better segregation).
4. Link Product to Vendor and Add Pricing
You can associate the product with one or more vendors by:
Selecting Add Vendor(s) from the dropdown menu.
Entering the vendor details and the quoted price offered by the vendor.
Optionally, you can add notes or pricing tiers (e.g., bulk pricing).
Note : Linking products to vendors at this stage helps with price comparison and improves decision-making during the purchasing process.
5. Save the Product
Once all the relevant product details are filled in, click Save to add the product to the catalog.
Best Practices for Managing Your Product Catalog
Standardize Naming: Use consistent naming conventions for all products. This makes it easier to search and filter items.
Use Categories: Organize products by category or department for smoother navigation and better reporting.
Regular Audits: Periodically review your product catalog to remove outdated or unused items. This keeps your catalog organized and up-to-date.
Conclusion
Once your Product Catalog is populated, users can easily select products when raising a Purchase Order. This ensures accuracy and accelerates approval workflows. By following these simple steps and best practices, you can ensure a streamlined procurement process and maintain an organized and efficient catalog.