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Setting-up expense review policy

For All Accounts

David James avatar
Written by David James
Updated over 2 months ago

Permission Required: Users with the Admin Profile can access this feature

Regional Availability: Australia, India, Indonesia, Singapore, United States


Overview

For companies that require an additional review for employee card transactions on the card transactions, we recommends setting up a expense review policy step. Once the admin turns this on in the "Expense Policy" settings, reviewers will be required to review expense.


How to Enable and Set Expense Policy

Step 1: Navigate to the card section and proceed to the cards Settings page.

Step 2: Locate the 'Expense Review' option under the 'Spend Control' page. And Click on 'Expense Review' to open the slider.

Step 3: By default, expenses review policy will be set to auto-approved unless the review policy is modified by an admin. To modify the review policy, click on the "Edit Policy" button, and now you can add different ranges and different reviewers simultaneously.

Step 4: If you wish for expenses to be reviewed by admins, department managers, or a specific user, select these options and click 'Done'.

Note: You can only select one specific group as an expense reviewer. Either Admins or Department Manager

Step 5: You can also add a notification layer, which will notify via email to the selected users when an expense is reviewed above zero.

Step 6: If you want to change the reviewers for an expense above a certain amount, you can apply a new range and choose the respective users who will be the reviewers of any expenses created above the amount you have input in the range

Step 7: You can create as many ranges for the review policy as you want, and it will be displayed in the review matrix as shown below. In this case, any expense created from zero to one thousand has one layer of approval, while expenses above two thousand have a different layer.

Step 8: To implement the expense review policy for your company, click on "Save." This action will ensure that the policy is applied.

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