Budgets are essential tools for tracking, grouping, and organizing spending across your organization, offering a structured and transparent view of your financial operations. Account administrators have the authority to create budgets tailored to the organization's needs. Once established, these budgets can be further modified by either admins or designated department and project managers to ensure alignment with specific financial goals. Budgets can be set with predefined spending limits and customized for various financial modules, such as all cards, reimbursements, or bill payments, ensuring comprehensive financial oversight and control.

When setting up a budget, you can choose between a flexible budget and a non-flexible budget.

A flexible budget allows for spending beyond the initially allocated amount. If you exceed the set limit, the budget will not prevent further transactions; instead, the balance will turn negative. This indicates that the budget can adjust to accommodate additional expenses, allowing continued spending even when the predefined limit is surpassed.

On the other hand, a non-flexible budget strictly adheres to its set limit. Once the allocated funds are depleted, any additional transactions are automatically declined, preventing any overspending.

Both types of budgets—flexible or non-flexible—can be defined either when creating a new budget or by modifying an existing one, suitable for specific departments or projects.

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