Budgets are a tool used to track, group, and organize spend across your organization. They provide a clear and organized view of your financial operations. Account admins have the ability to create budgets. Once a budget is created, admin or department/project managers can then modify the budgets. Spend limits of a budget, the selected budgeted for module: that could be all cards, reimbursements or bill payments.

When setting up a budget, you can choose between a flexible budget and a non-flexible budget.

A flexible budget allows for spending beyond the initially allocated amount. If you exceed the set limit, the budget will not prevent further transactions; instead, the balance will turn negative. This indicates that the budget can adjust to accommodate additional expenses, allowing continued spending even when the predefined limit is surpassed.

On the other hand, a non-flexible budget strictly adheres to its set limit. Once the allocated funds are depleted, any additional transactions are automatically declined, preventing any overspending.

Both types of budgets—flexible or non-flexible—can be defined either when creating a new budget or by modifying an existing one, suitable for specific departments or projects.