How Volopay accounting works?

Learn about seamless accounting process in Volopay

Prajakta Pawar avatar
Written by Prajakta Pawar
Updated over a week ago

Accounting in Volopay

Volopay accounting basically encompasses 3 important components: Ledger, Integrations and Transactions. The Accounting feature will be only accessible to Admins and Accountants on the Volopay Platform, check with your admin if you require access.


  • It is a collection of all financial accounts.

  • The ledger is divided into Credit, Cards and Bill pay(USD & SGD). It will reflect all the credit and debit transactions done till date.

  • Credit Tab will show all the transactions pertaining to the expenses done using the Credit Line.

  • It will show the opening and closing balance after each transaction on the platform

  • You can also filter and view transactions based on transaction type, date and the user, etc.

  • The download option gives easy access to a pdf or excel which will consist of all the transaction details. The CSV download will include a link to the receipt which will open up on the Volopay platform. You can also have a comprehensive view/download from the All tab.


The integrations tab will help you sync your expenses from Volopay to your Accounting Software.

Xero Integration

Xero is a cloud-based accounting software platform that helps businesses maintain their accounts and do bookkeeping. The seamless integration of Volopay account with Xero ensures that all business expenses sit into the Xero account with just a few clicks. This saves from tons of manual work piling up over the month-end

For more information on:

  • Connecting and setting up Xero, click here

  • Accounting Software Integration, click here

Quickbooks Integration

QuickBooks is one of the most popular small business accounting software businesses use to manage income and expenses and keep track of the financial health of their business.

For more information on:

  • Connecting and setting up QuickBooks, click here

  • Accounting Software Integration, click here


The transactions tab consists of all Volopay transactions which include card expenses, bill pay and others.

The cards tab includes all card expenses. The accounting process majorly goes through three different stages (Review pending, Pending to verify, Pending to sync).

For more information on, exporting Transactions from Volopay to your Accounting Software, click here.

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